Weâre pleased to introduce the Imported Timesheet Enquiry screen, a new centralised interface for reviewing, validating, and editing timesheets that have been imported from external systems.
This feature brings all the information you need into one place, making it quicker and easier to check timesheets before they move into the payroll process.
To access it:
Click Pay and Bill then select Data Entry.
Click Imported Data then click Imported Timesheet Enquiry.
What you can do with this feature
The Imported Timesheet Enquiry screen provides a comprehensive view of all imported timesheets in the familiar PABv2 record screen layout. On the left-hand side, you will see a searchable listing of imported timesheets, showing the timesheet reference, worker name, and client for quick identification. Selecting a timesheet displays its full details in the main content area.
The screen is organized into clearly defined cards, accessible via the card navigation panel. These include:
Timesheet Details.
Rates.
Adhoc Items.
Pay Totals.
Analysis.
Supplier Invoice.
Client Addresses.
Each card presents the relevant data in a structured, easy-to-read format.
The header bar displays key summary information at a glance, including the timesheet reference, timesheet date, client, and worker details, along with the current period.
Finding and selecting timesheets
When you open the Imported Timesheet Enquiry screen, you will see a list of all imported timesheets on the left-hand side. Each entry shows the timesheet reference, the worker's name, and the client name, so you can quickly identify the timesheet you need.
If youâre working with a large number of imported timesheets, you can use the search bar at the top of the list to find a specific timesheet by typing part of the reference, worker name, or client name.
Simply click any timesheet in the list to open its full details in the main content area on the right.
Viewing timesheet information
Once you select a timesheet, a summary header bar at the top of the screen shows you the key information at a glance, the timesheet reference, timesheet date, client details, and worker details, along with the current period.
The timesheet data is organized into seven clearly labelled sections, which you can navigate between using the card navigation panel on the left:
Timesheet Details | The core timesheet information including the worker, assignment, client, division, department, timesheet date, year and period number, consultant, and creation/cut-off dates. This is your starting point for reviewing any timesheet. |
Rates | A breakdown of the pay and bill rates applied to the timesheet, including daily hours worked. This section allows you to review how hours have been recorded across the timesheet period and verify that the correct rates have been applied. |
Adhoc Items | Any additional items attached to the timesheet, such as expenses, bonuses, mileage, or other adjustments. This section makes it easy to see exactly what extras have been included alongside the standard timesheet hours. |
Pay Totals | A summary of the calculated pay and billing totals for the timesheet. This gives you a clear view of the overall values before the timesheet moves into payroll processing. |
Analysis | Classification and analysis fields used for reporting purposes. These fields help categorize timesheets for internal reporting and management information. |
Supplier Invoice | Supplier invoice details associated with the timesheet, where applicable. |
Client Addresses | The client address information linked to the timesheet, useful for verifying billing and correspondence details. |
When you first open a timesheet, all fields are displayed in view mode, this means the information is read-only, so you can review it without any risk of making accidental changes. In this mode, you will see three action buttons in the top-right corner:
Transfer to move the timesheet.
Edit to make changes.
Delete to remove the timesheet.
Making changes to a timesheet
If you need to correct or update any information, click the Edit button. The screen switches into edit mode, where you will notice a few changes:
Fields that can be edited become active and editable, with a white background instead of the grey read-only appearance.
Mandatory fields are clearly marked with an asterisk (*), so you know which fields must be completed before you can save.
Lookup fields (such as Worker, Assignment, Client, Division, and Department) display a clear icon (â) next to them, allowing you to remove the current value and search for a new one.
The Timesheet Date field becomes an active date picker, so you can select a new date if needed.
The Transfer, Edit, and Delete buttons are replaced by a Cancel button on the bottom-left and a Save button on the bottom-right.
When youâre happy with your changes, click Save to confirm them. The system validates your entries to make sure all mandatory fields are completed and that the data meets the required business rules. If there are any issues, you will see clear messages explaining what needs to be corrected.
If you change your mind, click Cancel to discard your changes and return to view mode with the original data intact.
Benefits to you
This new screen brings together all the information related to an imported timesheet in one place, removing the need to navigate between multiple screens or systems. You can quickly search through large batches of imported timesheets, review all the details, make corrections where needed, and have confidence that the data is validated before it moves into payroll.
The layout follows the same design you are already familiar with from other PABv2 screens such as Workers, Clients, and Assignments, so there is no new learning curve.
Imported Client Enquiry & Imported Worker Enquiry Visual Refresh
As part of this release, the Imported Client Enquiry and Imported Worker Enquiry screens have received a visual refresh to align with the look and feel of other Access products. While the functionality of these screens remains the same, you will notice an updated, modern appearance that provides a more consistent experience as you move between different areas of Pay and Bill 2.0.